Without a central platform to collaborate and manage work, your employees will feel frustrated and disengaged. You’ll have to deal with duplicate work, missed deadlines, and poor decisions due to miscommunication and disorganization.
You can save yourself and your team the trouble with a work OS platform that lets you:
- Manage tasks efficiently
- Plan and execute projects
- Create and manage teams
- Collaborate with members in real life
- Connect with other business tools
After testing some of the most popular work operating systems online, I’ve come up with a list of the best options.
Here’s what I considered:
- Team size
- Types of Projects
- Workflow automation
In this guide, I’ll walk you through my top choices for best work OS platforms.
What is a Work OS?
A Work OS platform is a digital platform that combines the functionalities of project management, communication, and collaboration tools into a single interface. It allows businesses to optimize their workflows, increase productivity, and foster effective teamwork. With a Work OS platform, teams can collaborate, manage tasks, track progress, and communicate seamlessly.
Best Work OS Platforms at a Glance
|Work OS Platform||Best Features||Pricing/user/month|
Time tracking capabilities
|$10 – $19|
Real-time collaboration features
Ease of use
Project budget management
|$10 – $20|
|Smartsheet||Seamless team collaboration|
Project resource management
Process management toolsStreamlined solution center
|$9 – $32|
|$5 – $17.50|
|$8 – $15|
|$13.49 – $24|
Organized file management
Native mobile apps
|$9.80 – $24.80|
What are the best Work OS Platforms?
#1. ClickUp: Highly Customizable
ClickUp is a cloud-based project management platform for businesses to streamline their processes, saving time and boosting productivity.
Teams can brainstorm ideas with whiteboards, draft plans with collaborative docs, and automate tasks with powerful no-code automation. This way, members will communicate and collaborate better, driving success for business operations.
The platform has a user-friendly interface and an intuitive dashboard that provides a high-level overview of all your projects and tasks. You can even customize it to display more relevant information, like upcoming deadlines, assigned tasks, and overdue projects.
With ClickUp, your team can plan, organize, and collaborate on any project using task management to ensure you complete projects on time and beat deadlines.
You can even break down big projects into various levels of subtasks to better estimate the time and resources for each one, resulting in more accurate project plans.
ClickUp also lets you build Docs for any type of work and edit them in real-time alongside your team, allowing you to centralize all your work in one place.
Instead of switching between different apps for project management, documentation, and communication, you can do them all on ClickUp, saving you a lot of time.
Here’s a breakdown of ClickUp pricing:
- Free: $0
- Unlimited: $10 member/month
- Business: $19 member/month
- Enterprise: Custom pricing
ClickUp Pros and Cons
|✅ Free version for personal use||❌ Expensive for small businesses|
|✅ High-level customization for teams to tailor it to their needs||❌ Limited templates|
|✅ Powerful collaboration features to keep teams connected|
|✅Comprehensive reporting to track team progress and identify improvement areas|
|✅Powerful automation streamlines workflow and saves time|
|Editor’s Note: ClickUp is a versatile project management and productivity tool perfect for individuals, teams, and businesses of all sizes, from startups to large enterprises. It offers unique tools like mind maps, gantt charts, and a form builder to create custom forms for members’ feedback. Try the Free ClickUp package for individuals today.|
#2. Monday.com: Best Work OS Platform for Workflow Automation
Monday.com lets you customize your workflow your way to fit your team’s needs for maximum productivity.
You can create reports and visualizations for your team with customizable no-code dashboards, making them accessible to members without technical expertise.
To see your data more clearly and better monitor your progress and results on dashboards, Monday.com lets you add widgets like charts and timelines.
For example, you can add a chat to show trends in your sales data or a timeline to track the progress of an ongoing project.
The platform also offers 200+ integrations with popular tools like Slack, Google Drive, and GitHub, so you work seamlessly without switching tools back and forth. And the best part is that you can set up all your integrations in seconds without code or disrupting your work.
Repetitive tasks like email processing, scheduling, assigning tasks, and reporting updates can be tedious and mind-numbing for your team. That’s why Monday.com provides code-free automation to handle these duties so you can focus on what matters most: completing projects.
You can further streamline your workflow with the Kanban software—a workflow management tool for teams to visualize their work, track progress, and identify bottlenecks. Members can create boards with custom columns and stages, drag and drop tasks between columns, and improve collaboration with real-time updates, comments, and notifications.
When you want to track your projects using a visual and flexible platform, Monday.com lets you create Gantt charts for your tasks and milestones. Your team will be able to identify and mitigate potential risks to a project using these charts.
For example, if a task is delayed or overdue, the Gantt chart will show how it will impact the overall project schedule. This way, your team will be able to make quick corrective action that will minimize the impact of delays.
Monday.com has fixed rates on all their plans for teams with up to 40 members. If you have more than 50+ employees, you can get custom pricing plans to suit your team’s size.
Here’s a breakdown of Minday.com pricing:
- Free: $0 (Up to 2 seats)
- Basic: $10 seat/month
- Standard: $12 seat/month
- Pro: $20 seat/month
- Enterprise: Custom pricing
Monday.com Pros and Cons
|✅ Intuitive user interface for users to navigate quickly and easily||❌ Learning for users new to project management software|
|✅ Strong collaboration features for teams to communicate in real time||❌ Valuable features are only available on higher-priced plans|
|✅ Excellent reporting features to gain insights into project performance|
|✅ Affordable pricing with multiple plans to fit all business sizes|
|✅ Multiple integrations streamline workflow|
|Editor’s Note: Monday.com is best known for its flexible and user-friendly interface, useful for a wide range of tasks, from project management to CRM and HR. It’s specifically designed for businesses of all sizes and is scalable to accommodate growing teams. Try Monday.com for free today.|
#3. Smartsheet: Best for User-Friendliness
If you need to manage complex projects or workflows, Smartsheet can help you plan, capture, automate, and report on work at scale.
It’s a powerful and versatile tool for a wide range of tasks, including project management, work collaboration, resource management, and reporting. Government agencies, nonprofits, and educational institutions also use Smrtsheet’s diverse capabilities to improve their productivity and efficiency.
As a team leader, you’ll get access to the platform’s admin tools. They’ll help you manage users, change security settings and user types, and automate user provisioning easily. This way, only the right people will access your Smartsheet account and data, ensuring your team is set up for success.
But admins also have many responsibilities, some of which are repetitive and mind-draining. That’s why Smartsheet lets you create and manage automated workflows to streamline these recurring tasks and processes.
For example, you can leverage pre-built workflow templates or create your own custom workflows to automate the following tasks:
- Sending weekly status requests and due date reminders
- Assigning tasks to team members
- Requesting updates and approvals
- Locking and unlocking rows
- Recording dates
- Changing cell values
You can customize dashboards to centralize, organize, and present essential data and resources from sheets, reports, charts, forms, and other sources. Members won’t waste time searching for information, improving the team’s efficiency.
With real-time visibility into project statuses, performance, and other key metrics on your dashboards, you’ll be able to keep stakeholders informed. This way, everyone will be on the same page, and decisions will be made based on the most recent data.
Smartsheet reports let you combine data from multiple sheets into a single view to highlight what’s important, manage and update work, and make status updates. If you’re managing complex projects or portfolios, the reports will give you a comprehensive view of your data.
You can even apply filters by sheet metadata or column values, group and summarize data by common values, and feed dashboard charts to get more specific insights. This way, you’ll be able to identify trends, track progress, or surface potential risks before they become real threats.
Smartsheet goes beyond dashboards and reports to create custom apps that streamline workflows, simplify collaboration, and provide tailored experiences for each stakeholder. With WorkApps, you can build and manage custom apps without code directly from sheets, forms, reports, dashboards, and external content like files, weblinks, and videos.
For example, your IT team can use WorkApps to create custom apps for managing service tickets, tracking assets, and onboarding new employees. You’ll streamline your workflows, improve efficiency, and provide better service to customers.
Smartsheet has multiple pricing plans to accommodate a wide range of customers, from solopreneurs to large enterprises.
Check out their pricing plans below:
- Free: $0 (1 user, up to 2 editors)
- Pro: $9 per user/month (Max of 10 users)
- Business: $32 per user/ month (Min 3 users)
- Enterprise: Custom pricing
Smartsheet Pros and Cons
|✅ Seamless integration with top cloud productivity applications like Slack and Google G-Suite||❌ Limited integrations with a number of third-party tools and services|
|✅ Mobile app for real-time updates in sheets, reports, and dashboards||❌ Steep learning curve for new users|
|✅ Activity log to view and audit changes made on sheets, reports, and dashboards|
|✅ Customer management encryption keys for complete control over who can access your data|
|✅ Scalable solution for projects of all sizes|
|Editor’s Note: Smartsheet is a hybrid spreadsheet project management tool designed for teams of all sizes, from startups to Fortune 500 companies. The platform has unique and innovative features you won’t find anywhere else, including WorkApps, DataSnap, and a comprehensive Control Center. Try out Smartsheet for free today.|
#4. Trello: Best for Task Management
Trello is a great way to get organized and track your progress, no matter what you’re working on.
The platform has a simple interface made of boards, cards, and lists, making it easy for teams to visualize and manage their work. Trello lists and cards give you a simple and visual way to see what needs to be done, who’s responsible for each task, and how far along each task is.
Every Trello board comes with powerful no-code automation called Butler that lets you create rules, buttons, and commands to automate any action.
For example, you can create a rule to move a card to the “Done” list when all its checklists are completed. You can also create a button to automatically assign a card to a certain team member or create a new task in another project management tool.
Butler can also send email notifications when a card is moved to a new list or when members complete tasks. This way, users can stay updated on the progress of different projects.
In a content marketing team, for instance, editors will be notified when writers complete tasks, allowing them to start working on the delivered assignments.
To better enhance collaboration between your team members, you can enable Trello Power-Ups to link your employees’ favorite tools. Google Drive, Slack, Jira, and Voting are some of the many power-ups that’ll make it easier to share information and keep track of your projects.
With over 100 power-up options, you can customize Trello to make it work better for you and your team, boosting morale and productivity among members.
Here’s a breakdown of Trello’s pricing plan:
- Free: $0 per user/month
- Standard: $5 per user/month
- Premium: $10 per user/month
- Enterprise: $17.50 per user/month
Trello Pros and Cons
|✅ Simple and intuitive interface that’s easy to use||❌ High cost for advanced features|
|✅ Free plan with sufficient project management features||❌ No dependency management for large and complex tasks|
|✅ Over 100+ integrations to streamline workflow|
|✅ Active community of users ready to help with inquiries|
|✅ Highly customizable boards with real-time updates, comments, and attachments|
|Editor’s Note: Trello is popular for its simplicity and flexibility. It’s easy to learn and use, and you can customize the boards to fit your team or project. Try Trello for free today.|
#5. Notion: Highly Versatile Work OS Platform
Notion combines note-taking, project management, data organization, and team collaboration to get work done faster on a single platform.
Notion’s powerful project management features let you stay organized and on track from start to finish. You can view projects as a timeline to see the bigger picture and resolve dependencies, and capture every detail in a table to track the progress of your projects..
For complex projects, Notion lets you break them down into manageable pieces and see every deadline plotted on a calendar. You can even create your own priority labels, status tags, and more to track the exact info you need and craft the perfect workflow for your team.
With Notion Docs, you can mix and match text, images, tables, and code blocks, to create custom documents for your team. You can also store your documents in a central location for easier retrieval, collaborate on them in real time, and get notified when someone mentions you.
Notion recently introduced its own AI to help teams work faster, write better, and think bigger. It can automate tedious tasks like summarizing notes and extracting insights from data, freeing up your time to focus on more important activities.
Notion AI can also boost your writing by fixing spelling and grammar errors and translating text into other languages. You can even edit your content for voice and tone, making it more concise or longer, depending on your needs.
When you need new ideas to overcome writer’s block, the AI will generate first drafts to give you a headstart.
Here’s a breakdown of Notion’s pricing:
- Free: $0 per user/month
- Plus: $8 per user/month
- Business: $15 per user/month
- Enterprise: Custom pricing
Notion Pros and Cons
|✅ Available on desktop, web, and mobile app easier access anywhere, at any time||❌ Can be expensive if you need to purchase a lot of storage|
|✅ Notion AI for automating tedious tasks||❌ Not ideal for creative projects like graphic design or video editing|
|✅ Synced blocks keep content updated automatically|
|✅ Detailed analytics to understand how members are engaging with content|
|✅ Integrations with over 50 platforms|
|Editor’s Note: Notion is a minimal and powerful tool that adapts to your needs. It has a dynamic community that makes the platform even more fun for creating, sharing, and collaborating.|
#6. Asana: Best for Cross-Functional Work
Asana helps you organize complex projects across teams so you deliver quality work faster.
Workflows and automation on Asana allow you to create and automate processes without code, so you can focus on more strategic work. For example, you can create a simple onboarding process and automate sending welcome emails to every new member added to the system. This saves your HR team a lot of time, allowing them to focus on other essential tasks like training and development.
Asana also offers 80 ready-made templates for common workflows like product development lifecycles, which involves design, development, testing, and deployment. You can even design your own processes with the platform’s template builder and then reuse them over and over again.
When your work needs organizing, Asana’s Kanban board, list, timeline, calendar, and Gantt chart create custom views to surface the most important information for your team.
You can also drag and drop tasks to instantly update your project timeline, saving you the time to manually enter new dates or adjust existing ones.
Discover the state of your team’s progress with Asana’s reporting dashboards. You can build custom dashboards with real time data to monitor progress, track spending, and see the big picture.
You can even find underlying goals, projects, or tasks by clicking on data points and sharing your dashboards with team members to keep everyone informed.
Here’s what it would cost you to use Asana:
- Basic: $0
- Premium: $13.49 per user/month
- Business: $24 per user/month
- Enterprise: Custom pricing
Asana Pros and Cons
|✅ Easy to use and intuitive interface||❌ Lack of time tracking features|
|✅ Powerful features and customization for task management||❌ Can be a bit overkill for small and simple projects|
|✅ Real-time visibility into all tasks and projects|
|✅ mobile appfor easier task and project access on the go|
|✅ Excellent customer support team|
|Editor’s Note: Asana is the perfect solution for handling complex processes. It has comprehensive management and automation features that help teams of all sizes plan, track, and execute projects. Try Asana for free today.|
#7. Wrike: Best for Diverse Workflows
Wrike streamlines work processes with features like Kanban boards, project resource planning, and over 400 integrations, empowering teams to achieve their goals.
Wrike’s dashboards give you a real-time overview of project and team progress, allowing you to build custom workflows to fit your processes. With Kanban boards, you can manage tasks, plan with timelines, schedule projects with shared calendars, and share updates using tables.
The dashboard tools can help you measure key performance indicators and import data from over 50 digital marketing tools under one interface. You’ll save a lot of time and effort switching between different tools and make better data-driven decisions about resource allocation.
Wrike’s cross-tagging feature lets you view tasks in the context of your team’s project and the company goals. You can add tags like project or department names to any task, subtask, folder, milestone, and phase.
When launching a new product, for example, you can create a “Product Launch Campaign” tag and add it to the related tasks, folders, and milestones. You’ll be able to see all the work in one place, regardless of which team or department is responsible for it.
The platform has a resource management software that optimizes performance by assigning the right people to the right projects, enabling efficient, quality work. With everyone on the same page and aligned with organizational goals, you can easily plan, schedule, and allocate your resources, smashing your goals quickly.
Here’s the breakdown of Wrike’s pricing plans:
- Free: $0
- Team: $9.80 per user/month
- Business: $24.80 per user/month
- Enterprise: Custom pricing
- Pinnacle: Custom pricing
Wrike Pros and Cons
|✅ Mobile and desktop apps available||❌ Steep learning curve due to many complex features|
|✅ Free trials for all packages||❌ Complex user interface can be overwhelming|
|✅ Over 400 popular apps and custom integrations|
|✅ Interactive project scheduling across teams|
|✅ Automated workflows eliminate manual efforts|
|Editor’s Note: Wrike is a game-changer for your team’s comprehensive and complex project requirements. It helps members collaborate in the best way possible and streamlines workflows with features like automation and resource planning. Try Wrike for free today.|
Frequently Asked Questions
What are some of the challenges teams face on Work OS Platforms?
Teams face a number of challenges, including:
- Difficulty in managing and scaling complex workflows as teams grow
- Compliance with security regulations when storing large amounts of sensitive data
- Adoption and change management of new platforms, especially for large teams
- Rigid platforms with limited customization options
- High cost of running a large team on work OS platforms
How do I integrate my Work OS Platforms with other tools and software?
Most work OS platforms have native integrations with popular tools like CRM systems, project management tools, and communication tools. They’re usually built and maintained by the platforms, seamlessly connecting your accounts for easier data sharing.
If your work OS platform lacks native integration with your desired tool, you can use third-party integration to connect any applications. Here are some examples:
- Microsoft Power Automate
How do I train my team on using a work OS platform?
Here are some tips for training your team on a Work OS Platform:
- Start by getting everyone on board with the idea.
- Choose the right training materials
- Tailor the training to your team’s needs
- Make the training interactive
- Provide ongoing support